EXPERIENTIAL LEARNING LABS

Meeting Audit and Reset is a fast, focused service that turns real meetings into a blueprint for saving time and improving participation. It is designed for teams who suspect their recurring meetings are bloated, unstructured, or dominated by a few voices and want evidence‑based fixes, not generic tips.

What this offering does

The Meeting Audit and Reset analyzes actual meeting recordings and transcripts to pinpoint where time, energy, and attention are being wasted. Using proven practices from effective meeting design, it then reshapes your agenda and facilitation so that future meetings are shorter, clearer, and more inclusive.

What you bring

1. Two to three recent meeting recordings or transcripts that represent your typical recurring meetings (e.g., weekly team, project, or leadership sessions).
2. A short description of each meeting’s purpose, who attends, and what “good” would look like if the meeting were working perfectly.

What you get

Within a few days, you receive a practical set of assets you can use immediately:

• Annotated transcripts: Marked‑up transcripts showing time‑wasters such as unclear openings, off‑topic digressions, repeated discussions, and decision loops, plus moments of strong practice to build on.
• Outcome‑focused agenda template: A customized agenda format for that meeting type, with clear objectives, time boxes, and role guidance (chair, facilitator, timekeeper, note‑taker).
• Facilitation cues and scripts: Concrete prompts leaders can use to start and close meetings, invite quieter voices, park tangents, and turn discussion into decisions and actions.

Everything is tailored to your context rather than generic templates.

Timing and process

The full cycle typically runs 3–5 days from the time recordings are shared.

• Day 1–2: Review and audit of your meetings, including coding time‑use, participation patterns, and decision flow.
• Day 3–5: Delivery of your annotated transcripts, revised agenda template, and facilitation cues—optionally via a brief walk‑through session with your meeting owner.

This light‑lift process slots easily into busy executive calendars.

How success is measured

The primary measure is that your next iteration of the audited meeting runs shorter while engaging more people meaningfully. Common indicators include:

• Reduced total meeting time or frequency, without loss of clarity or progress.
• Higher participation rates and more balanced airtime across attendees.
• Clearer decisions, next steps, and ownership captured by the end of each meeting.